Company Audit

Not for a first step. A well-chosen task, measured before and after, teaches you more than a strategy written in advance. A shared AI platform is not a prerequisite either.

What matters is a few shared rules, applied to every agent: who approves what, which access, which records, where your data is processed. A shared memory, the Company Brain, becomes useful when several agents have to work together. And if your teams already use AI without written rules, the AI Usage Audit gives you an AI usage charter and a correction plan.

The Company Audit is the AI audit of the whole company, in breadth: it surveys the main processes of each of your business domains (sales, administration, customer service…), measures the time they take, shows what AI can do there, with figures, and gives you a roadmap covering 6 to 12 months.

It is designed for a company with several business domains that does not know which one would gain most from AI, wants to measure before investing, or needs a plan to present to its partners. The Scoping Meeting recommends it from three business domains with no obvious place to start; the Flash Diagnostic suggests it from ten people, when several departments are concerned. Three weeks; its price is set after the free Scoping Meeting, based on the scope to examine.

The Company Audit takes three weeks, once its scope has been set during the Scoping Meeting: your business domains are counted with you there, for a precise price from the proposal.

• Week 1, understanding: a questionnaire for each business domain, then the time log, prepared with you;
• Week 2, measuring: five working days of time logging, a one-hour interview per business domain, and the volumes read from your tools, such as the number of requests or orders per month;
• Week 3, costing and presenting: the most time-consuming processes costed, their recommendation and the roadmap, presented to your management.

For each of the most time-consuming processes, the Company Audit recommends the simplest answer that does the job: nothing, an off-the-shelf tool, AI Assistant Setup, Task Automation, a Process Agent or Business Agents.

The roadmap, covering 6 to 12 months, puts these steps in order and gives each one its indicator and the public funding available; it is presented to your management. It recommends a single next step to start with: AI Assistant Setup, Task Automation, a Process Agent, or the Domain Audit before Business Agents. The first stage comes with its quote, one figure per line; the next ones are priced when they start, based on what the first has taught us. We recommend, you decide.

Because they do not answer the same question: the free Scoping Meeting starts from what you tell us in one hour; the Company Audit measures the time actually spent in all your business domains, then costs it and ranks it.

• the Scoping Meeting: an interview, with no access to your data, then within 72 hours a written report with 3 to 5 leads quantified in time saved and a recommendation;
• the Company Audit: three weeks, a five-working-day time log, interviews for each business domain, the volumes from your tools, then a roadmap with its first stage priced.

Choosing what to look at is free; prioritising with figures measured in your company is paid for.

For the Company Audit, arrange four things, set out in the proposal:

• your employees informed before we start, and your works council (CSE) from 50 employees;
• a contact for each business domain, available for a one-hour interview, and a few volunteers to keep the time log for five working days;
• read-only access to your tools, or to their exports, so we can read the volumes;
• a decision-maker who can settle questions.

The questionnaire for each business domain and the time log are prepared with you, in the first week.

No: the Company Audit’s time log covers processes, never people, and it is anonymous. Its rules are known to everyone before it starts:

• a few volunteers from each business domain note down, for five working days announced in advance, the time spent on the main processes of their business domain;
• no names appear on the log, and the hours are grouped by business domain;
• management never sees one person’s log;
• a business domain with fewer than three people is grouped with a related one, so that nobody can be identified.

You then decide on logged hours, not on estimates.