AI Assistant Setup

Opening the accounts, yes: you can do that yourselves. The AI Assistant Setup brings everything else:

• the right tool, chosen with you and justified in writing in a selection note, which always includes a European option;
• your reference documents, what your assistants need to know about your company, kept in your own account, outside the AI tool: the tool only receives a copy, and you can switch tools without losing them;
• one assistant per team, configured for its work, then checked against the team’s real cases;
• an AI use charter everyone understands.

Already done the AI Usage Audit? We reuse its charter, and the time saved goes into your assistants. The licences stay in your name, with the provider: we resell none.

The AI Assistant Setup puts in place an off-the-shelf AI tool (ChatGPT, Claude, Copilot or Mistral Vibe) and one assistant per team, tuned to its work, with rules of use: in two to three weeks, with no development, then a 30-day review. It is for SMEs and mid-sized companies where:

• teams already use ChatGPT or Copilot each on their own, often with personal accounts and no rules;
• AI licences are paid for but little used;
• the tool gives answers that are too generic, knowing neither the company, nor its line of business, nor its tone of voice;
• management wants to save time in the coming weeks, with no IT project.

The price of the AI Assistant Setup mainly follows the number of your teams: each team gets its own assistant, set up for its work, with its own onboarding session. The tool chosen and the documents to give each assistant also count; the size of your teams only changes the cost of your licences. We set it with you after the free Scoping Meeting, in a detailed quote, agreed before we start.

• Tool licences are not included: you buy them in your own name, from the provider. We resell none and take no commission; their cost is set out in the selection note.
• Monthly support, optional, keeps your assistants and reference documents up to date when the tool changes. Three months’ commitment, then monthly.

The right AI tool depends first on what you already have: with Microsoft 365, it is often Copilot; with Google Workspace, often Gemini; otherwise ChatGPT, Claude or Mistral Vibe. In the AI Assistant Setup, we choose it with you, in writing, in a selection note that sets out:

• what you already have;
• your data constraints, and where each tool processes your data;
• the cost of licences, each month;
• the European option, always included;
• the tool chosen, and why.

Our advice does not depend on any provider: we have no licences to sell, and you make the call.

With the AI Assistant Setup, your data is processed by the provider of the AI tool you choose, not by us: this is a deliberate choice, and our three sovereignty levels do not apply to this offer. You know where before you decide:

• the selection note states, for each tool compared, where it processes your data;
• a European option is always included: Mistral Vibe, from the French provider Mistral AI, whereas ChatGPT, Claude, Copilot and Gemini come from American providers;
• your workspace is set up on business accounts, with their privacy settings and permissions;
• the AI use charter says what never goes into the tool.

Your reference documents contain no personal data, and nothing is loaded into the tool without your agreement.

The AI Assistant Setup runs over two to three weeks, from the analysis and choice of tool to onboarding for each team, then a 30-day review:

• at the start, an interview with you, then with each team; the tool selection note, then your decision;
• configuration: your workspace, your reference documents, the AI use charter, then each team’s assistant;
• each assistant checked against real cases, then one onboarding session per team;
• 30 days later, the adjustments and the measurement.

At your end: licences for the chosen tool in your own name before setup, your account administrator or IT provider for access, one person per team with real examples of their work, and someone who settles a question when one comes up.

The AI Assistant Setup is measured team by team, at the 30-day review, on two indicators:

• adoption: how many people use the assistant each week, a figure read from the tool’s console;
• the time spent on one or two tasks chosen with you, measured before, then 30 days later.

These two measures are recorded, never promised in advance, and they do not determine the final payment; it depends on the result agreed before signing, checked on your real cases at the last onboarding session. The 30-day review is also used to adjust the assistants, and it shows the useful next step, or that none is needed. With monthly support, a usage review takes place every quarter.