What your AI agent earns you

Often a few months, when the task takes several hours a week. A rare task never pays for itself: it is not a good candidate. To estimate it:

• put a figure on the time spent today: frequency, duration, and the fully loaded hourly cost of the person (gross salary and employer contributions, divided by the hours actually worked; if in doubt, a low estimate);
• take away what will stay human: review, special cases;
• compare the gain with the cost of setting up, running and, if you choose it, Monitoring.

Also count the gains that are not time: a quote sent the same day is signed more often, better-tracked stock avoids shortages.

Synergetik’s ROI calculator shows what an AI agent saves you, in two lines:

• hours handled per week × 46 working weeks = hours given back per year;
• hours given back per year × loaded hourly cost = gain per year.

You set three sliders: the time spent each week (1 to 40 hours), the share the agent handles and the loaded hourly cost (€15 to €100 an hour). It shows your gain per year, the hours given back, the gain over three years and the budget an agent pays back within twelve months. Starting example: 10 hours handled out of 15, at €35 an hour, giving €16,100 of gain per year; an agent that costs less than that pays for itself in under a year. Free, no sign-up, nothing is sent.

The ROI calculator counts the time saved, and only that: it is an estimate, to be refined for your case at the Scoping Meeting. It does not count:

• the price of the agent, which is set for your case, in your quote;
• running costs (AI model usage, hosting, third-party tool licences), priced in the same quote;
• Monitoring, optional, and the audit, when one is needed: the Domain Audit, always required before Business Agents, or the Process Audit for a complex process;
• gains that are not time: cash flow, revenue, quality.

For a full calculation, compare the annual gain with your quote: the agent’s price, running costs and, if you choose it, Monitoring.

If the gain calculated over three years stays low, this work is not a good candidate for an agent: aim for a more frequent task, or a simpler agent.

• A more frequent task: the gain follows the number of hours handled each week.
• A simpler agent: Task Automation for a single task, rather than a Process Agent for the whole process.
• Gains that time does not measure: better cash flow, a deadline no longer missed.

The free Scoping Meeting weighs the gain against the price for your case, and can also conclude that nothing justifies it today.

To calculate the ROI of an AI agent accurately in your company, start with the Scoping Meeting, free of charge, then an audit if your case calls for one:

• the Scoping Meeting puts figures on 3 to 5 leads in time saved, in its written report within 72 hours, and says what will make the price of each one vary; your detailed quote follows on request, within 7 days;
• for a complex process, the Process Audit works out what handing it over would bring you, and delivers the quote for the Process Agent;
• the Domain Audit compares the processes of one business domain, with figures to back it up: gains, costs, return on investment;
• the Company Audit logs the time spent in each business domain over five working days, then costs the most time-consuming processes and the share AI can take on.

Then, two indicators at most, agreed before signing, are measured before go-live, and again 30 days later.